General Information

• Distance events: 1500m, Steeplechase, and 5k races will be contested in the afternoon
• The time schedule is subject to change

Entry Information

• Entry Deadline: Tuesday, March 19, 2024, at 8:00 P.M.
• When entering please submit marks that were achieved outdoors during the 2024 or 2023 seasons
• Without a verified entry mark, you will not be entered into the Willamette Invitational
• Unjustified entry marks will be declined without notice
• Meet management reserves the right to select which entries will be accepted and in which sections entrants will be placed
• Some speculative marks may be considered, but an email explaining the speculative mark must be sent to meet-info@willamette.edu
  • The use of speculative marks is intended to accommodate freshman athletes who don’t have a mark in TFRRS, athletes returning from injury and/or athletes moving up or down distances
  • Speculative marks will not be considered in the 3000m Steeplechase
  • Speculative marks will only be considered if there is a verifiable comparable mark accompanied by an explanatory email request
  • Coaches should be aware that meet management will apply race formulas and predictors of verifiable distances only
• Not all entries are guaranteed to be accepted. Check online Wednesday, March 20 for accepted entries
• Enter only events you plan to compete in
• Do not enter more than one distance event
  • ie. 5000m, 3000m Steeple, 1500m
  • at the close of entries on Tuesday, March 19, athletes entered in more than one distance event will be scratched from all events, NO exceptions.

Individual Entries

• To request entry into this meet, individuals must send an email to meet-info@willamette.edu and provide a link to a valid entry mark along with a request for a password to enter the meet.  Requests that meet ALL entry criteria will receive a password via email to enter on Direct Athletics under the meet titled 2024 Willamette Invitational - INDIVIDUALS.  Entry fee is $30 per entered event and must be paid on Direct Athletics before the close of entries.  All unpaid entries will be scratched
• NO HIGH SCHOOL ENTRIES

Team Entry Procedures

If you would like your team to be considered for entry in the 2023 Willamette Invitational, please email your request to meet-info@willamette.edu

• All entries must be completed through Direct Athletics
• Only valid TFRRS marks will be accepted
• Invited teams can enter athletes from their rosters in Direct Athletics under the meet labeled “Willamette Invitational – COLLEGE TEAMS
• Meet management will deny all requests to change an athlete's status from a team affiliation to unattached after the entry deadline

Team Entry Fees

• $300 per team, per gender, or $30 per entry
  • Full teams: $600, $300 for men and $300 for women
  • Partial teams: $30 per event entry
  • Total fee is calculated based on the number of accepted entries, not the number of athletes that ultimately compete
• Teams can pay entry fee at packet pickup
• Make checks payable to Willamette University

Scratches

• Email scratches to meet-info@willamette.edu as soon as you know them

Facilities

• The Hammer Throw will be contested at Corban University
• The maximum allowable spike length is ¼ inch on all track surfaces

Clerking

• Field Events: Clerking will take place 30 minutes prior to the start of each event at the event site
• Running Events: Report to the Northeast corner of the track shed at least 30 minutes prior to the start of the event.  Athletes not checked–in will be scratched

Infield Regulations

• Team camps must be in the stands
• The throwing of footballs, frisbees, or other objects on the infield is prohibited (except for the implements used during the meet)
• Non-competitors and fans must remain in the stands or behind the fencing
• Extra traffic becomes a distraction and creates an unsafe environment for competitors and meet management. Please enforce this with your coaching staff, families, and athletes

Other Notes

• Unsportsmanlike behavior or failure to follow procedures by coaches or athletes will result in denial of future entries at Willamette University

Dressing Facilities

• Locker rooms are available only at the Sparks Center on Willamette’s main campus (2 blocks away). Arrangements must be made to use the locker rooms.  Stadium locker room is off limits to visiting teams.

Athletic Training Room/Athletic Trainers

• Athletic trainers will be available at McCulloch Stadium 90 minutes prior to the start of events. Access to the training room will be from the back side of the stadium, no access from the Track.  The athletic training room is only for athletes receiving treatment from the training staff.

Results

• Results will be posted on the back wall of the stadium as they become available.
• Live results will be available at wubearcats.com

Weigh-ins

• All weigh-ins will be at McCulloch Stadium. Implements can be dropped off at shed front of the stadium.
  • Saturday: 8:00 a.m. – 11:00 a.m. (Women’s Javelin, Women’s Shot Put and Men’s Discus must be dropped off by 8:30 a.m.)